Terms & Conditions

This document (“Terms and Conditions”) contains the description of the terms and conditions of use of the Erasmus Dashboard and the services made available through the relative platform.

Acceptance of T&Cs

The use of the DocEnhance Platform of the European University Foundation (“EUF”), is subject to the present document  which contains the agreement between you and the EUF and explains its terms of use.

Next to these Terms and Conditions, you are bound by the Privacy Policy rules of the DocEnhance platform.

Any user of the PhD Hub platform is able to login to the DocEnhance Platform and search for courses available on the Platform.

Guest Users are also able to limitedly access the content of the Platform and search for courses available to such category of Users therein.

Before accessing the Platform as any kind of User you must read this document and agree to the Terms and Conditions and Privacy Policy.

In any case, accessing course content on the Platform as a User in order to use its Services or when only visiting the Website or the Platform will be considered as having read this document and implicitly agreed to the Terms and Conditions herein and to the Privacy Policy. Nevertheless, in such cases or if for any reason you do not wish to be bound by the present Terms and Conditions or by the Privacy Policy please contact us directly and without delay at the contact details set out in this document.

Please note that these Terms and Conditions are also intended to define certain obligations, commitments and allocations of responsibility from a data protection perspective.

Access to the Platform

The objective of the Platform is to support Higher Education Institutions’ efforts to enhance early-stage researchers’ skills intelligence by developing transferable skills courses and integrating them into PhD programmes. To do so, the Platform provides a space for all academic and non-academic actors to connect and access a wide range of crowdsourced open educational resources.

Users of the Platform may only be individuals of legal age in their respective home countries. EUF reserves the right at any time to ask for confirmation and/or proof of the truthfulness of the such requirement.

Use of the Platform and related Services in violation of the terms of these Terms and Conditions, in particular in the absence of the requirements set forth herein, as well as the provision of false information to obtain access to the platform, will result in the immediate ban of any infringing User, at the sole and absolute discretion of EUF.

Obligations and responsibilities

Users are fully responsible to safeguard their access credentials - including in the sense of the combination of email and password - and to hold EUF, or in any case the entities managing the Platform, harmless from any damages that may be suffered by EUF itself or by third parties due to the unauthorized disclosure, use and distribution of such credentials, unless such damages are due to wilful misconduct or gross negligence by EUF or the entities managing the Platform.

Users must immediately notify EUF at support@docenhance.eu of: (a) any access-related abuse; (b) the unauthorized disclosure, use and distribution of their credentials by or to any third party.

Each User is solely responsible for (and ensures) the following:

  1. They own all intellectual property rights and all other rights, title and interest in any content uploaded through the Platform, or that they have obtained the relevant permissions and licenses/authorizations from the respective third-party owners prior to uploading such content and/or communicating it via the Platform or otherwise in connection with the related Services. EUF has the right to request evidence of such permissions and licenses/authorizations.  

  2. The content they upload complies with all applicable laws and regulations, such as not being offensive, harassing, invasive of another's privacy, hateful, or otherwise unlawful.

  3. The content they upload does not require obtaining a license from or paying any fees and/or royalties by EUF to any third party for the performance of any Services that the Users have chosen to be performed by EUF or for the exercise of any rights granted in the present Terms and Conditions. If not, Users will be solely responsible for obtaining said licenses and paying said fees and/or royalties. 

  4. The content they upload is not harmful (for example does not entail/contain viruses, worms and other destructive codes) and does not contain any programs that overload or interfere with the work of EUF or DocEnhance or distort the content uploaded by other Users.   

  5. They have obtained written consent from any identifiable individuals aged 18 or above and/or from the minor’s parents/legal guardian if any minor is depicted in the data submitted (or each component thereof).   

EUF reserves the right to remove any information that is deemed inappropriate and failing to comply with these Terms and Conditions.

Use of the Platform and related Services, in violation of any of the above commitments may result in prohibition of use of the Platform at the sole discretion of EUF.

EUF shall not be liable for any loss, damage or personal injury to any User, their enterprises/institutions or their property or other caused or suffered in connection with the use of the Platform or related Services, or related to any information collected therein. By accepting these Terms and Conditions, Users expressly agree to the above disclaimer and accept the risks associated with it.

In addition, Users agree to hold EUF and any person or entity attributable to it, as well as the entities operating the Platform, harmless from any and all adverse consequences, damages, claims, demands for payment, and costs that may arise by reason of a breach attributable to them of the above commitments or other commitments made under these Terms and Conditions.

In general, and notwithstanding the above, any data or piece of information shared on the Platform shall not contain any material and/or statement which violates or infringes in any way upon the rights of others; which is unlawful, offensive, or invasive of privacy or publicity rights; which gives rise to civil liability or otherwise violates any applicable law. EUF, at its sole discretion, reserves the right to remove any data or piece of information that it deems inappropriate or to be failing to comply with these Terms and Conditions. In such cases, the EUF will also notify the affected Users.

Should they become aware of any violation of these Terms and Conditions, including by another User, Users are required to promptly notify EUF at the email address support@docenhance.eu.

Our Policy Regarding Children

We do not knowingly collect or solicit personal information from anyone under the age of 16 or knowingly allow such persons to use our Services. If you are under 16, please do not send any information about yourself to us, including your name, address, telephone number, or email address. No one under the age of 16 may provide any personal information. In the event that we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under the age of 13, please contact us at support@docenhance.eu.

Data protection specifications

Users by accepting these Terms and Conditions agree that no circumstances of joint controllership or Data Controller - Data Processor type relationships in between the same and EUF exist in relation to the use of the Platform and any related Services.

In particular, EUF decides autonomously the purposes and methods of Processing the Personal Data it collects in relation to such Platform, acting to provide the Services Users.

Therefore, considering the above, there is no need for any data processing agreement between EUF on the one hand and Users on the other hand. Nor can these Terms and Conditions be considered as such, although, for the purposes of complementarity and clarity, they contain specifications and commitments related to the protection of Personal Data in relation to the Platform, and Services related thereto.

Consent to use of submitted material

By submitting data or pieces of information on the Erasmus Dashboard, users grant EUF a non-exclusive, royalty-free, perpetual, worldwide licence to use the submitted material in relation to the Platform. Users grant the right to store, reproduce, modify, create derivative works, display, print, publish, disseminate, broadcast, communicate to the public or otherwise make publicly available, the submitted material in any format, medium and language, including on the internet, on mobile applications and on social networks.

Consent to communication

The information Users provide to the Platform is not necessarily anonymous. In particular, contact information related to them may be freely accessed and used for communications strictly related to the Platform by EUF.

EUF may at any time contact the users in order to request more information about the data they submitted, to ensure that the validation procedure in line with the highest security standards, or to handle any potential issues, obstacles, or concerns that may arise.


EUF makes good faith efforts to maintain information collected in relation to the Services in a secure operating environment that is not available to the public and is accessible only by authorized employees, agents, or contractors.

Third parties may link to the Platform, and they will only be hosting, processing or collecting information on behalf of EUF in the context of the Platform to provide Users with Services agreed in this document and in the Privacy Policy. Adequate technical and organisational measures are in place to ensure confidentiality and security of User information.

Choice of Law and choice of Forum

Any dispute related to the present T&Cs concerning their application, binding nature, interpretation, whether directly or indirectly, shall be governed by the law of Luxembourg.

In case any such dispute cannot be settled amicably between the users and EUF, it shall be submitted to the exclusive jurisdiction of the courts of Luxembourg.

Contact Information

European University Foundation (RCS Luxembourg G190)
Château de Munsbach, 31,
rue du Parc, 5374 Munsbach, Luxembourg
Web: www.uni-foundation.eu

If Users have any questions about the present Terms and Conditions or wish to withdraw their approval thereof, the may contact EUF at the following support@docenhance.eu.

Any withdrawal or termination in relation to a specific user of these Terms and Conditions will not affect in any way the responsibilities that have arisen upon Users up to that point, or in any case the responsibilities that may arise in the future in relation to activities carried out or events occurring during the pendency of the application of these Terms and Conditions to such Users.

Please note that any link to sites or applications of third parties on the Website, on the Platform, or in the related legal documentation does not constitute sponsorship or affiliation between such third party and EUF unless explicitly indicated otherwise.

Update of T&Cs

The present Terms and Conditions are subject to change and update. Any information on such updates will be announced on the Website before the change becomes effective.

Last updated: 2 September 2021


EUF or We - non-profit foundation European University Foundation - Campus Europae that, in concert with its member universities, has created and operates the Website and the Platform and offers the Services.

GDPR - the Regulation 2016/679/EU of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

Guest User – individual who access the Platform content without logging in or using the feature to log in as a guest.

Personal Data – as defined by GDPR, any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Platform – the Website and its interrelated Services.

Privacy Policy - the Privacy Policy for the DocEnhance Platform, available at the following link.

Processing – as defined by GDPR, any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Services – any content or service available on the Platform and/or through the Website.

User – individual who access the Platform using the feature to log in with PhDHub, Guest User, and/or individual who create/upload courses or other content on the Platform.

Website - https://courses.docenhance.eu/ and any child or affiliated webpage.