List of active policies

Full policy

Use of cookies

When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. Cookies are small text files that do not affect the security of your computer. Cookies offer you a better browsing experience and permit the publisher to compile anonymous statistics on the website traffic. This information might be about you, your preferences or your device and is mostly used to make the site work as you expect it to.

The information does not usually directly identify you, but it can give you a more personalised web experience. Information contained in a cookie may in fact be linked to your personal information, such as your IP, for purposes such as improving the quality of your user-experience, tailoring recommendations to your interests, etc.

Based on the duration of their tracking, cookies are classified as session cookies or permanent cookies. The former are deleted automatically when you quit your browser. The latter are stored on your device for a longer period. These include, for example, cookies apt to register your acceptance of our cookie policy, so that you won’t have to see the cookie banner every time you visit our Website.

Most cookies are set up by us and thus are called first-party cookies. We may also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts.

How can you manage cookies?

You can delete all cookies that are already on your device by clearing the browsing history of your browser. This will remove all cookies from all websites you have visited.

Be aware though that you may also lose some saved information (e.g. saved login details, site preferences).

For more detailed control over site-specific cookies, check the privacy and cookie settings in your preferred browser.

You can also set most modern browsers to prevent any cookies being placed on your device, but you may then have to manually adjust some preferences every time you visit a site/page. And some services and functionalities may not work properly at all (e.g. profile logging-in). For more information on that, please refer to your browser’s documentation.

Cookies on our Website

Beside performance cookies which allow us to count visits and traffic sources so we can measure and improve the performance of our Websites, and functional cookies such as the one related to your cookie preferences, two cookies are used on this site.

The essential one is the session cookie, called MoodleSession. You must allow this cookie in your browser to provide continuity and to remain logged in when browsing the site. When you log out or close the browser, this cookie is destroyed (in your browser and on the server).

The other cookie is called MOODLEID. It just remembers your username in the browser. This means that when you return to this site, the username field on the login page is already filled in for you. It is safe to refuse this cookie - you will just have to retype your username each time you log in.
The table below list their features. As the names, numbers, and purposes of these cookies may change over time, this page may be updated to reflect those changes.

Cookie Name	Purpose	Expiration	More Information
MoodleSession	You must allow this cookie into your browser to provide continuity and maintain your login from page to page.	When you log out or close the browser this cookie is destroyed (in your browser and on the server).
MOODLEID	It remembers your username within the browser. This means when you return to this site the username field on the login page will be already filled out for you.	It remains on your browser, unless cancelled, for 13 months.	It is safe to refuse this cookie - you will just have to retype your username every time you log in.

Third-party Cookies

Some of our pages may display content from external providers, e.g. YouTube, Facebook and Twitter, etc.

To view this third-party content, you first have to accept their specific terms and conditions. This includes their cookie policies, which we have no control over.

But if you do not view this content, no third-party cookies are installed on your device.

Third-party providers whose cookies may be relevant depending on the content you access

You Tube
Google Maps
Twitter
Vimeo
Microsoft
Facebook
Google
LinkedIn
Livestream
SoundCloud

These third-party services are outside of the control of EUF. Please keep in mind that providers may, at any time, change their terms of service, purpose and use of cookies, etc.

Last updated: 2 September 2021

Full policy

Type of data Processed

Automatically collected data. The computer systems and applications dedicated to the functioning of the Platform detect, during their normal operation, some data (whose transmission is implicit in the use of Internet communication protocols) potentially associated with identifiable Users. Among the data collected are IP addresses and domain names of computers used by Users who connect to the site, URI (Uniform Resource Identifier) of requested resources, the time of the request, the method used to submit the request to the server, the size of the file obtained in reply, the numerical code indicating the status of the response from the server (successful, error, etc..) and other parameters regarding the operating system, browser and computer environment used by the User. These data are processed, for the time strictly necessary, for the sole purpose of obtaining statistical information on the use of the site and to check its regular operation. The provision of such data is compulsory as it is directly related to the web browsing experience.

Data provided voluntarily by the User. The voluntary and explicit communication of Personal Data to the EUF through the Platform implies the knowledge of this Privacy Policy, with the relevant request for consent.
The voluntary sending, on your part, of e-mails to our e-mail addresses does not require further information or requests for consent.
On the contrary, specific summary information will be reported or displayed if needed in the login pages of the Website. The User must therefore explicitly consent to the Processing of the data reported in such pages in order to send any request.

Cookies. The Website uses cookies. The data collected through cookies can be used to access parts of the site or for statistical purposes or to make the browsing experience more pleasant and efficient in the future, trying to assess User behaviour and modify the proposed offer of content according to their behaviour.

Origin of Processed Personal Data

The Personal Data that EUF holds in connection with the Platform and related Services is collected directly from the User.

Data Controller

The Data Controller is European University Foundation - Campus Europae, 16C rue de Canach 5353 Oetrange, Luxembourg
Phone: +352 26 15 10
Email: support@docenhance.eu

Purpose of data Processing and legal basis

We use the information collected through our Website, Platform and Services for the purposes described in this Privacy Policy or disclosed to Users in connection with our Services. For example, we may use your information to operate and improve our Services; understand Users and their preferences to enhance their experience and enjoyment using our Services; provide and deliver Services they request; link or combine it with other information we get from third parties, to help understand User preferences and provide them with better Services; to send Service related notifications that may be of importance to continue using the Services, and safety/security notifications related to the participation in our Service.

EUF also has a limited right to access the data in order to proactively analyse the system architecture, data models and infrastructure resources so as to offer the Services in the best possible way. This includes, for example, analysis of slow-running database queries, predicting the growth rate of data (in order to allocate resources ahead of time), and analysis of the data contents and format in order to choose the most performant and fitting data models. It is unavoidable that in order to be able to provide the best possible Services, EUF must be able to understand the data, as well as emergent trends in the data. Such analysis is done, whenever practical, in an anonymised manner and with only the above, purely technical or service-oriented purposes in mind.

Personal data may be disclosed to third parties, if this is necessary for the fulfilment of the purposes described above.

Mandatory nature or not of the consent

The User’s consent is compulsory while using the Platform, and in particular to be able to have access as a non-Guest User. Should you desire not to provide your consent for one or more specific purposes or to withdraw it, please inform us at the time your Personal Data is communicated to us, or at any time thereafter, by contacting us at the e-mail address support@docenhance.eu.

Data recipients

We do not share your personal data except as approved by you or as described below.

Within the limits pertinent to the Processing purposes indicated, Users’ data may be communicated to partners, consulting companies, private companies, appointed by the Data Controller as Data Processors or for legal obligations or to fulfil some Users’ specific requests. We may release your information as permitted by law, such as to comply with a subpoena, or when we believe that release is appropriate to comply with the law; investigate fraud, respond to a government request, enforce or apply our rights; or protect the rights, property, or safety of us or our Users, or others. This includes exchanging information with other companies and organisations for fraud protection. In such cases we take all the necessary technical and organisational measures to protect the confidentiality and security of your Personal Data from unauthorised access or against loss, misuse or alteration by third parties.

Our Services may also depend on third-party tracking tools from our service providers, examples of which include email service provider as well as push-notification service provider. Such third parties may use cookies, APIs, and SDKs in our services to enable them to collect and analyse User information on our behalf. In this context, third parties may have access to information such as your device identifier, MAC address, IMEI, locale (specific location where a given language is spoken), geo-location information, and IP address for the purpose of providing their services under their respective privacy policies.

The possible Data Processors and persons in charge of the Processing will in such cases be punctually identified and at the Users’ request be communicated in detail. For any question in this regard, please contact us at the address support@docenhance.eu.

Please note that in such cases Users will be also subject to the relevant third-party privacy policies. For any processing carried out by third parties as Data Processors in relation to the Platform and related Services, Users may contact EUF at the address support@docenhance.eu or directly such third parties.

For all other cases of processing by third parties, please contact them directly in the manner indicated in their privacy policies.

Lastly, EUF may share your information in connection with potential merger, de-merger, acquisition, change of ownership, change of control, or in general extraordinary transaction. In such cases, the Users will be notified via email and/or notice on our site of any change in ownership of the Personal Data.

We may transfer information that we collect about you to affiliated entities, or to other third parties across borders and from your country or jurisdiction to other countries or jurisdictions around the world. In such cases, the appropriate measures have been taken to ensure that the Service Providers comply with the GDPR.

Period and place of Data retention

The data collected will be stored for a period of time not exceeding the achievement of the purposes for which they are processed (“principle of limitation of storage”, art. 5, GDPR), mainly to provide Users with the Services, or according to the deadlines provided for by law, to comply with our legal obligations, to resolve disputes, and enforce our agreements. The verification of the obsolescence of the data stored in relation to the purposes for which they were collected is carried out periodically.

If you wish to request that we no longer use your information to provide you services, contact us at support@docenhance.eu.

We take reasonable measures to protect User information from unauthorised access or against loss, misuse or alteration by third parties. All connections are encrypted and authenticated using secure protocols; encryption is also used in the links circulated through the email notifications. The data collected is stored on servers located in the Aristotle University of Thessaloniki, Greece, and may be stored on servers in other countries within the European Union. In such cases, this Privacy Policy will be updated accordingly.

If and when we transfer Personal Data to affiliated entities or to other third parties across borders and from your country or jurisdiction to other countries or jurisdictions around the world, we will still take all appropriate measures to ensure compliance with the GDPR.

When third parties are involved in the Processing pursuant to this Privacy Policy, Personal Data may be stored on servers outside the European Union. Please remember that in such cases any Processing is also subject to the relevant third parties’ privacy policies.

Rights of the Data Subjects

Pursuant to GDPR, Users (and/or the Users who communicated the relevant Data) have the right to access the Personal Data provided to us (art. 15 GDPR) and to ask to receive copy of such Data in an intelligible format in order to transmit it to another data controller (art. 20 GDPR). They have the right to obtain their update, rectification or integration (art. 16 GDPR), and to obtain their erasure (art. 17 GDPR). Users also have the right to request the restriction of the Processing of their Personal Data (art. 18 GDPR) or to object, on legitimate grounds, to such Processing (art. 21 GDPR). We inform you, however, that the exercise of such rights may be subject to limitations or exclusions pursuant to the GDPR or other relevant regulations.

Where the Users consider that the processing of Personal Data by EUF has been carried out in violation of the GDPR, without prejudice to any other administrative or judicial remedy, they the right to lodge a complaint with their national supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place where the alleged violation took place.

For any request or communication concerning any of the above-mentioned rights, please send an e-mail to the following address support@docenhance.eu. EUF will respond to any request as soon as possible and in any case within 30 days.

Users may also object to Personal Data being subject to automated decision-making, including profiling practices. EUF informs you, however, that it does not carry out any processing that may fall within the aforementioned case. Should this situation change in the future, we will promptly update this Privacy Policy.

Lastly, the Data Subjects concerned (and/or the Users who communicated the relevant Data) may at any time communicate their intention to withdraw their consent. In such cases, EUF may continue to Process the relevant Personal Data only in presence of an alternative legal basis for such further Processing.

Modalities of data processing

The Personal Data provided to us will be processed in compliance with the GDPR and the obligations of confidentiality that govern the activity of the Data Controller. The data will be processed both with computer tools and on paper or any other suitable support, in compliance with the appropriate security measures under Article 5 par. 1 letter F of the GDPR.

Our Policy Regarding Minors

We do not knowingly collect or solicit personal information from anyone under the age of 18 or knowingly allow such persons to use our Services. If you are under such age, please do not send any information about yourself to us, including your name, address, telephone number, or email address. In the event that we learn that we have collected Personal Data from an individual under the age of 18, we will delete such Data as quickly as possible. If you believe that we might have received any Personal Data from or about an individual under the age of 18, please contact us at the address support@docenhance.eu.

Social Media Features   

Our Services may include social media features, such as the social media widgets. These features may collect your IP address, the page you are visiting on our Services and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Website. Your interaction with these features is governed by the privacy policy of the company providing them.

When you use the PhD Hub on a mobile platform, we may collect and record certain information such as your unique device ID (persistent/non-persistent), hardware type, media access control (“MAC”) address, international mobile equipment identity (“IMEI”), the version of your operating system (“OS”), your device name, your email address (if you have connected to Facebook or Google+), and your location (based on your Internet Protocol (“IP”) address). We use this information for troubleshooting and to help us understand usage trends.

We may collect your location-based information for the purpose of providing you with the correct version of the application. We will not share this information with any third party. If you no longer wish to allow us to track or use this information, you may turn it off at the device level.

Changes to the Policy

We may update this privacy policy to reflect changes to our Processing and/or Data Protection practices. If we make any material changes, we will notify the Users by means of a notice on our Website prior to the change becoming effective. In any case, please visit this Privacy Policy periodically.

Glossary

EUF or We - non-profit foundation European University Foundation - Campus Europae that, in concert with its member universities, has created and operates the Website and the Platform and offers the Services.

GDPR - the Regulation 2016/679/EU of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

Guest User – individual who access the Platform content without logging in or using the feature to log in as a guest.

Personal Data – as defined by GDPR, any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Platform – the Website and its interrelated Services.

Processing – as defined by GDPR, any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Services – any content or service available on the Platform and/or through the Website.

Terms and Conditions - the Terms and Conditions for the DocEnhance Platform, available at the following link.

User – individual who access the Platform using the feature to log in with PhDHub, Guest User, and/or individual who create/upload courses or other content on the Platform.

Website - https://courses.docenhance.eu/ and any child or affiliated webpage.

Full policy

Acceptance of T&Cs

The use of the DocEnhance Platform of the European University Foundation (“EUF”), is subject to the present document  which contains the agreement between you and the EUF and explains its terms of use.

Next to these Terms and Conditions, you are bound by the Privacy Policy rules of the DocEnhance platform.

Any user of the PhD Hub platform is able to login to the DocEnhance Platform and search for courses available on the Platform.

Guest Users are also able to limitedly access the content of the Platform and search for courses available to such category of Users therein.

Before accessing the Platform as any kind of User you must read this document and agree to the Terms and Conditions and Privacy Policy.

In any case, accessing course content on the Platform as a User in order to use its Services or when only visiting the Website or the Platform will be considered as having read this document and implicitly agreed to the Terms and Conditions herein and to the Privacy Policy. Nevertheless, in such cases or if for any reason you do not wish to be bound by the present Terms and Conditions or by the Privacy Policy please contact us directly and without delay at the contact details set out in this document.

Please note that these Terms and Conditions are also intended to define certain obligations, commitments and allocations of responsibility from a data protection perspective.

Access to the Platform

The objective of the Platform is to support Higher Education Institutions’ efforts to enhance early-stage researchers’ skills intelligence by developing transferable skills courses and integrating them into PhD programmes. To do so, the Platform provides a space for all academic and non-academic actors to connect and access a wide range of crowdsourced open educational resources.

Users of the Platform may only be individuals of legal age in their respective home countries. EUF reserves the right at any time to ask for confirmation and/or proof of the truthfulness of the such requirement.

Use of the Platform and related Services in violation of the terms of these Terms and Conditions, in particular in the absence of the requirements set forth herein, as well as the provision of false information to obtain access to the platform, will result in the immediate ban of any infringing User, at the sole and absolute discretion of EUF.

Obligations and responsibilities

Users are fully responsible to safeguard their access credentials - including in the sense of the combination of email and password - and to hold EUF, or in any case the entities managing the Platform, harmless from any damages that may be suffered by EUF itself or by third parties due to the unauthorized disclosure, use and distribution of such credentials, unless such damages are due to wilful misconduct or gross negligence by EUF or the entities managing the Platform.

Users must immediately notify EUF at support@docenhance.eu of: (a) any access-related abuse; (b) the unauthorized disclosure, use and distribution of their credentials by or to any third party.

Each User is solely responsible for (and ensures) the following:

1. They own all intellectual property rights and all other rights, title and interest in any content uploaded through the Platform, or that they have obtained the relevant permissions and licenses/authorizations from the respective third-party owners prior to uploading such content and/or communicating it via the Platform or otherwise in connection with the related Services. EUF has the right to request evidence of such permissions and licenses/authorizations.  
   
   
2. The content they upload complies with all applicable laws and regulations, such as not being offensive, harassing, invasive of another's privacy, hateful, or otherwise unlawful.
   
   
3. The content they upload does not require obtaining a license from or paying any fees and/or royalties by EUF to any third party for the performance of any Services that the Users have chosen to be performed by EUF or for the exercise of any rights granted in the present Terms and Conditions. If not, Users will be solely responsible for obtaining said licenses and paying said fees and/or royalties. 
   
   
4. The content they upload is not harmful (for example does not entail/contain viruses, worms and other destructive codes) and does not contain any programs that overload or interfere with the work of EUF or DocEnhance or distort the content uploaded by other Users.   
   
   
5. They have obtained written consent from any identifiable individuals aged 18 or above and/or from the minor’s parents/legal guardian if any minor is depicted in the data submitted (or each component thereof).   
   

EUF reserves the right to remove any information that is deemed inappropriate and failing to comply with these Terms and Conditions.

Use of the Platform and related Services, in violation of any of the above commitments may result in prohibition of use of the Platform at the sole discretion of EUF.

EUF shall not be liable for any loss, damage or personal injury to any User, their enterprises/institutions or their property or other caused or suffered in connection with the use of the Platform or related Services, or related to any information collected therein. By accepting these Terms and Conditions, Users expressly agree to the above disclaimer and accept the risks associated with it.

In addition, Users agree to hold EUF and any person or entity attributable to it, as well as the entities operating the Platform, harmless from any and all adverse consequences, damages, claims, demands for payment, and costs that may arise by reason of a breach attributable to them of the above commitments or other commitments made under these Terms and Conditions.

In general, and notwithstanding the above, any data or piece of information shared on the Platform shall not contain any material and/or statement which violates or infringes in any way upon the rights of others; which is unlawful, offensive, or invasive of privacy or publicity rights; which gives rise to civil liability or otherwise violates any applicable law. EUF, at its sole discretion, reserves the right to remove any data or piece of information that it deems inappropriate or to be failing to comply with these Terms and Conditions. In such cases, the EUF will also notify the affected Users.

Should they become aware of any violation of these Terms and Conditions, including by another User, Users are required to promptly notify EUF at the email address support@docenhance.eu.

Our Policy Regarding Children

We do not knowingly collect or solicit personal information from anyone under the age of 16 or knowingly allow such persons to use our Services. If you are under 16, please do not send any information about yourself to us, including your name, address, telephone number, or email address. No one under the age of 16 may provide any personal information. In the event that we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under the age of 13, please contact us at support@docenhance.eu.

Data protection specifications

Users by accepting these Terms and Conditions agree that no circumstances of joint controllership or Data Controller - Data Processor type relationships in between the same and EUF exist in relation to the use of the Platform and any related Services.

In particular, EUF decides autonomously the purposes and methods of Processing the Personal Data it collects in relation to such Platform, acting to provide the Services Users.

Therefore, considering the above, there is no need for any data processing agreement between EUF on the one hand and Users on the other hand. Nor can these Terms and Conditions be considered as such, although, for the purposes of complementarity and clarity, they contain specifications and commitments related to the protection of Personal Data in relation to the Platform, and Services related thereto.

Consent to use of submitted material

By submitting data or pieces of information on the Erasmus Dashboard, users grant EUF a non-exclusive, royalty-free, perpetual, worldwide licence to use the submitted material in relation to the Platform. Users grant the right to store, reproduce, modify, create derivative works, display, print, publish, disseminate, broadcast, communicate to the public or otherwise make publicly available, the submitted material in any format, medium and language, including on the internet, on mobile applications and on social networks.

Consent to communication

The information Users provide to the Platform is not necessarily anonymous. In particular, contact information related to them may be freely accessed and used for communications strictly related to the Platform by EUF.

EUF may at any time contact the users in order to request more information about the data they submitted, to ensure that the validation procedure in line with the highest security standards, or to handle any potential issues, obstacles, or concerns that may arise.

Security

EUF makes good faith efforts to maintain information collected in relation to the Services in a secure operating environment that is not available to the public and is accessible only by authorized employees, agents, or contractors.

Third parties may link to the Platform, and they will only be hosting, processing or collecting information on behalf of EUF in the context of the Platform to provide Users with Services agreed in this document and in the Privacy Policy. Adequate technical and organisational measures are in place to ensure confidentiality and security of User information.

Choice of Law and choice of Forum

Any dispute related to the present T&Cs concerning their application, binding nature, interpretation, whether directly or indirectly, shall be governed by the law of Luxembourg.

In case any such dispute cannot be settled amicably between the users and EUF, it shall be submitted to the exclusive jurisdiction of the courts of Luxembourg.

Contact Information

European University Foundation (RCS Luxembourg G190)
Château de Munsbach, 31,
rue du Parc, 5374 Munsbach, Luxembourg
    
Web: www.uni-foundation.eu

If Users have any questions about the present Terms and Conditions or wish to withdraw their approval thereof, the may contact EUF at the following support@docenhance.eu.

Any withdrawal or termination in relation to a specific user of these Terms and Conditions will not affect in any way the responsibilities that have arisen upon Users up to that point, or in any case the responsibilities that may arise in the future in relation to activities carried out or events occurring during the pendency of the application of these Terms and Conditions to such Users.

Please note that any link to sites or applications of third parties on the Website, on the Platform, or in the related legal documentation does not constitute sponsorship or affiliation between such third party and EUF unless explicitly indicated otherwise.

Update of T&Cs

The present Terms and Conditions are subject to change and update. Any information on such updates will be announced on the Website before the change becomes effective.

Last updated: 2 September 2021

Glossary

EUF or We - non-profit foundation European University Foundation - Campus Europae that, in concert with its member universities, has created and operates the Website and the Platform and offers the Services.

GDPR - the Regulation 2016/679/EU of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

Guest User – individual who access the Platform content without logging in or using the feature to log in as a guest.

Personal Data – as defined by GDPR, any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Platform – the Website and its interrelated Services.

Privacy Policy - the Privacy Policy for the DocEnhance Platform, available at the following link.

Processing – as defined by GDPR, any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Services – any content or service available on the Platform and/or through the Website.

User – individual who access the Platform using the feature to log in with PhDHub, Guest User, and/or individual who create/upload courses or other content on the Platform.

Website - https://courses.docenhance.eu/ and any child or affiliated webpage.